Monday vs. Notion

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If you want to keep track of all your clients and projects in one spot, you might want to use a project management app. But the most important question is, which one to use. Hi guys! Welcome back to my YouTube channel, and in this video, I am going to compare two of the most popular software in this area- Monday and Notion. We will talk about the features, benefits, and downsides of these two apps in detail so you can make a better selection for your organization.

What is Monday and Purpose of Use

Monday.com is a cloud-based Work OS that allows teams to construct workflow applications in minutes to operate their processes, projects, and day-to-day operations. Teams can create their processes and projects without writing code, thanks to a platform that swiftly adapts to changing demands, frees teams from tedious grunt work, and unites teams in a collaborative work area.

Platform

The platform includes personalized workflow layouts for managing anything your manner, time tracking for meeting essential timelines, automation to eliminate manual work, dashboards for gaining valuable insights and knowing where things stand at a glance, and integrations with popular tools and apps to streamline processes. Each member of the team can view all active jobs and their progress in this manner, making it simple to move work from one person to the next or step in quickly if someone becomes suddenly unavailable. More than 100,000 businesses utilize Monday.com to free up their workers’ time and allow them to focus on the job that demands their expertise. Monday.com offers a modern and appealing UI that is very simple to use. However, given that similar applications provide a free tier of service and more explicit subscription alternatives, Monday.com may be more competitive.

Pros

Now, we will talk about the benefits of using this task management app. First of all, communication channels are open. Teams may allow guests to see boards and timelines, providing them with insight into projects without the need to relocate data. Their platform makes it possible for teams to organize and manage their projects. Because of the integration with project management and organizational tools, you can simplify tasks and timetables while also controlling communications with team members all over the world.

Eliminates Administrative Duties.

You can forget about tedious admin activities with notifications and automation capabilities, allowing you to devote more time to what has to be done. Monday is an excellent day for keeping track of many tasks. It enables you to instantly visualize your duties as well as the status of each issue. Different points of view. Although there is no Gantt chart, the program gives a timeline view, which many customers prefer. It still gives them the information they need to track progress and stay on top of looming deadlines. A kanban board and a calendar view are also available. It enables several users to modify the same list at the same time, making it ideal for teams. It is designed for collaboration and features communications capabilities to assist teams in working together.

Cons

It is unrealistic to expect consumers to learn all of the platform’s functions right away. Some of the visuals, such as the kanban board, may be enhanced. The mobile app is restricted. None of the dashboards are accessible via the mobile app, and mobile clients have stated that the mobile app might be improved. Some restrictions apply. Monday now uses services such as Zapier, Dropbox, Slack, Google Calendar, Google Drive, and a few more.

Needed Improvements

There are, however, certain limits. One user, for example, desires improved API integration. They would also benefit from improved integrations, such as Salesforce and SharePoint. Let me tell you that pricing per user for the number of persons is limited on Monday. Monday employs tiered per-user pricing. However, with so many individuals, you may stick with the Basic plan. Extra users with full cooperation permission will incur additional charges. You should select a higher plan if you wish to use more beneficial features. Keeping track of your expenses might be difficult. Some customers find it difficult to measure the time spent on each work as well as the cost of all connected activities for a specific client.

What is Notion and Purpose of Use

The notion is a project and workflow management tool that allows organizations to centralize processes such as goal setting, status monitoring, leads management, and more. It allows users to organize, reorganize, and create ideas, views, or plans using a drag-and-drop interface. Notion enables organizations to create and manage knowledge based on a variety of topics, including task instructions, coding rules, HR operations, and more. Users may design roadmaps and track tasks based on completion status, category, priority, or assigned team members using the built-in calendar and kanban boards. Team members can submit comments on tasks and projects and discuss topics to improve collaboration. Notion includes an application programming interface (API) that allows enterprises to combine the system with a variety of third-party solutions such as Slack, Figma, and InVision. On a single platform, users may build to-do lists, prepare meeting notes, and establish weekly agendas.

Pros

Firstly, Notion is simple to use. Many users claim that it is simple to use, with clear instructions and excellent technical assistance. Notion provides a free trial to allow you to fully explore its capabilities. Notion provides a free trial so that you may fully explore its capabilities. The user interface of Notion is recognized for being sleek and minimalistic. Furthermore, its spreadsheets and databases are simple to use, making file organization a breeze. This is because the corporation recognizes that organization is the key to production.

Wide Range of Features, to-do lists, personal financial page and notes.

While Notion offers a wide range of features, its to-do list, personal financial page, and notes are its standouts. Notion is all-encompassing. There’s a reason why Notion’s tagline is “the all-in-one workstation.” This is because users are not required to open many tabs and switch windows regularly. Everything is housed under one roof, which saves a significant amount of time. Users of Notion may use the software through desktop, web, and mobile devices. This makes it simpler and easier for users to bring their work with them and access it from anywhere.

Cons

There are several features of Notion that are missing. The notion is an amazing platform, however, users want to interact and annotate, which Notion presently does not offer. Of course, Notion lacks the copy and paste capability that locks pages so that no one can modify the material, which is a huge flaw. The notion also lacks a few critical integration functionalities with Sketch and UXPin. The Notion notification feature is not trustworthy. Notion features a notification function that allows users to tag their coworkers, assign them tasks, and set due dates for them. Unfortunately, no message is issued if their Notion does not load. There is also the ability to stop email alerts, however, doing so may prevent notifications from being received.

Setting Up Notion can be perplexing.

Many people find Notion’s setup to be perplexing. While some individuals consider this a natural part of the process, others would like to utilize software that is simple to set up. Furthermore, the mobile app is not as user-friendly as the desktop version. The free edition of Notion has several limitations. It’s enough for students, and there are free and paid versions available for non-students. While using copy/paste, text formatting does not work effectively. The same will be true when exporting to a different file or document type. Users want extra features such as PDF and picture annotation, encryption, and a public API.

Final Thoughts

In my opinion, Monday is better than Notion because organizations must be adaptable and well-equipped with the necessary tools to manage their operations. Monday provides features that encourage collaboration and visibility, but no single project management software will address all of your problems. Whether your current platform isn’t cutting it, it’s time to re-evaluate your workflow to determine if your needs have changed, so you can locate the ideal platform for you. That’s all for today’s video and thanks for watching it. Let me know in the comments below which of these two apps would you prefer. And before you leave, make sure you subscribe to my channel and turn on notifications to never miss any updates. I will see you in the next video. Take care and stay safe.

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