I am sure that everyone has experienced that feeling of dread when you lose a document, or even a hard drive with all your life’s most important data. It can make you just sick thinking about the lost information. So, how do you stop from losing your data? Well, backups of course. Today, I am going to show you how to manually back up your data stored in Notion. Hi guys! Welcome back to my YouTube channel, and in today’s video, I am going to tell you how you can back up your data inside Notion. However, before we go any further, make sure you subscribe to this channel. Presently, 96% of my viewers are not subscribers. It does not cost anything to subscribe, and it is a great way to show your support to my channel. Now, without further ado, let’s dive into this.
Why It Is Important To Back up?
First, I would like to talk about the importance of backing up your data. First is this is your data and you are the one that will miss it once it is gone. Although Notion does store backups, I have found it impossible to get a hold of customer service to have them retrieve my data. Second, Notion only stores your data for 35 days which might not be long enough especially if you do not use the data frequently. Third, don’t trust anyone with storing your data. It is your responsibility.
How To Manually Backup Your Data?
The first step to backing up your data is to look at the left-hand side of the screen. Find “Settings & Members”. Then look for “Workspace Settings”. At the bottom of the screen you will find “Export Content”. Next select “Export all Workspace Content”. Now you need to decide how you want to download your data. Your choices are:
- Markdown & CSV
- PDF (Enterprise Only)
Under include content you have the choice of: Everything or No Files or Images. Then click on the export button. Your backup is now working. It will tell you the number of pages that it has exported and will also email you a link that you can use to get your data. When the export has finished you can now save this data anywhere that you want.
Problems With Manual Backups
The main problem I have with manual backups is that you must remember to do the backup. I would prefer an automated method myself.
Other Alternatives for Backing up Notion
I started looking for other ways to backup Notion. There are a lot of tech savvy people out there that have created an automated backup system using GitLab. However, since Notion is using a private API and that API information can change at anytime it does not guarantee that it will work tomorrow if you get it working today.
I also came across a website called Notion Backups that will walk you through automating backups with Notion API. Again, it looks like you must know where to grab information from within Notion to get the backups to work properly and if Notion changes the private API you must redo it again.
Automated IO – Recently Bought by Notion
Notion has recently purchased Automated IO. I am hoping that they will build an automated backup system in the system.
Summary Notion Backup
I don’t understand how a company that wants everyone to use its product does not provide a better backup system. I have been contemplating recreating my lost work into Notion but only if I can have an automated backup system. I know that I will forget to back up the data and frankly in today’s day and age I should not have to think about data recovery. Add to the fact that I should not have to create a backup using an API either.
Let me know in the comments your thoughts about Notion’s backup. Be sure to subscribe, hit the notification bell and leave me a comment.
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