There is a lot of project management software on the market that may help you manage all of your clients and projects in one place. With an in-depth assessment of their features, benefits, and drawbacks, you’ll be able to make a better decision for your company. Hi, Guys! Welcome back to my channel. Today, I’m going to compare two prominent task management programs that are commonly used by businesses for project management. And these two apps are Trello and Monday. However, before we go any further, make sure you subscribe to this channel, and don’t forget to hit that bell icon so you never miss any updates. Now, without further ado, let’s get into this.
Trello And Purpose Of Trello
Joel Spolsky and Michael Pryor launched Trello in 2011 with a design that resembles a whiteboard with sticky notes. Trello is a kanban-style project management application used by some of the world’s largest companies. Users may create as many boards as they like, allowing teams to collaborate on many projects at the same time. They may also attach files to cards or boards, making it easier for everyone to discover the information they need. With that being said, let talk about the benefits of using Trello.
Number 1: A more straightforward price structure
Trello is a project management platform for creating and managing boards, cards, and lists. Trello’s Business Class plan is $25 per month and comes with a built-in Google Apps interface. It also enables managers to supervise all boards and export data in bulk.
Number 2: Recognize when a deadline is approaching quickly
With a Trello Board, you’ll never miss a deadline again. You may include due dates in your Cards when you create them. The card will become yellow as the date approaches, and red after the date has passed. To prevent the red in your board, designate the due date as ‘complete.’
Number 3: User-friendly on mobile devices
Trello is compatible with all platforms. The program can reformat itself to any screen size, whether it’s on a PC, tablet, or phone.
Number 4: There will be no more crumpled up notes on your table
Imagine a table that isn’t overloaded, with no Post-it notes on the walls or the borders of tables and chairs. Trello is available on the web, so you may use it from anywhere on the globe. The ‘Kanban of the Future’ is what it’s called.
Number 5: Real-time notifications
You’ll never miss a task again since you’ll receive notifications when tasks are modified, commented on, or canceled. This would be sent to you by email. Now, it’s time to discuss the downsides of this project management app.
Number 1: When there is no data access, it is not accessible
Trello requires that you must be connected to the internet at all times, but it will not operate if you do not have access to the internet where you are presently situated. Trello will not work if you are traveling and need to use airplane mode.
Number 2: Large projects are difficult to manage
When you’re managing a large project with several teams dispersed around the globe, Trello isn’t the best board to use. It’s suitable for small group projects or when scaling isn’t required.
Number 3: Limitation on storage
A Trello card can have an infinite number of attachments; however, each attachment has a 10MB file upload limit if you are a basic user. Business-class and Trello Gold customers have a 250MB file upload limit. However, there is no restriction on the amount of data that may be stored in your account.
Number 4: Commenting difficulty
One issue with Trello that needs to be addressed is the inability to change a card’s remark. Instead of modifying an existing remark after you’ve posted it and saved it, you’ll have to create a new one.
Number 5: It lacks certain key agile qualities
Trello is a low-cost project management platform for teams; however, it lacks several fundamental agile functionalities. It also makes daily standups more difficult because you don’t have a single high-level perspective of everyone’s work.
Monday.com is an easy-to-use project management system with a compact design. It provides a great user experience while also ensuring that people can get details from the panel quickly. As long as they have the required rights, users can alter tasks and related information. Everyone is aware of how others are progressing on the project in this manner. Now, we will talk about pros of using Monday.
Number 1: User experience and interface
The user interface is attractive, and you may add columns to your dashboard to expand the data you wish to see. This flexibility, on the other hand, comes at a high price. When you have a lot of projects and a lot of people on your team, the dashboard may get very large and difficult to navigate. Because a large amount of data must be sent from Monday’s servers to your device, the dashboard takes a long time to load.
Number 2: Notification of an Event
When events happen in your project, such as when a work is assigned to you or when a job is done, the Monday project management software sends you an email notification. Because the Monday Project management software lacks a proper notification management system, the volume of email messages you receive might be overwhelming at times.
Number 3: Communication within the team
Projects can interact via comments and forms using Monday project management software. It does not feature internal communication like other project management apps. This makes it difficult to keep track of all of your project’s discussions in one spot for easy access.
Number 4: Templates
The Monday project management software has a wide range of templates for various work types and sectors. When your project’s outline fits one of the forms available on Monday’s site, these forms might save you a lot of time.
Number 5: Compatibility with other applications
Monday integrates with a variety of tools, including Slack, Trello, and Google Docs. It does not yet integrate with CRM applications such as Salesforce. Although Monday supports Zapier, integrating it with other apps may be difficult. Let’s discuss the cons of Monday.
Monday’s offering is costly by any standard. The base pricing per user is $10 per month, and they have pre-defined user numbers on top of that. So, you may buy three seats, five seats, ten seats, and so on. If you have six users, for example, you must get a plan for ten users and spend $100 per month. For small enterprises, freelancers, and new entrepreneurs, this pricing model is very complicated and unjust.
Number 2: Difficulty learning curve
Getting familiar with Monday’s user interface and functioning is difficult. This is the second most common complaint about the app. When a project grows in size and complexity, with more tasks and communication, it becomes more difficult to navigate and discover what you’re searching for. It lacks structure in providing info to the user.
Number 3: Difficult to Track time spent on tasks
Monday lacks a mechanism for measuring the time spent on each activity by team members. For individuals who have clients or use contractors to complete their work, this is a major concern. Proper time tracking is required in many projects, and without it, it is difficult to determine how many hours your team works on a project and how much it costs you.
Number 4: There is no client support
There are no features for assisting clients in the app. So, if you want to invite your clients to your office, you’ll need to purchase a new seat for them.
Clients often just require access to a few pages in the software, so paying full price for that is excessive. Also, Monday features a limited number of personalization choices. The user is confined to a single view and has few choices for changing it.
Given the benefits and drawbacks, Trello is an excellent tool for getting things done. You may alphabetize boards and build several types of boards for many elements of life, whether personal or professional. It’s a must-have because of this. Let me know in the comments below which one would you prefer. That’s all for today’s video and thanks for watching it. While you are here, click to watch one of these two videos that are appearing on your screen. I will see you there! Take care and stay safe.
For more blog posts, click here.