Can you relate to the feeling that there’s just too much to do and not enough hours in the day? Do you have trouble staying focused on a single project at a time and find yourself frequently switching between them? Do you feel this way? Task batching is a technique that can help many people who have trouble with productivity and time management.

One way to increase productivity is to “batch” related tasks together and knock them out in one sitting. By grouping similar tasks together, you can boost your productivity and focus, allowing you to complete more in less time. How to Perform the First Batch of Tasks

Try using a task management app to gather your tasks. If you need a suggestion try Reflect!

Figure Out What You Need to Do

The first step in batching tasks is to make a list of everything that needs doing. This could be anything from finishing up some paperwork at the office to organizing your closet at home. Get everything on your to-do list for the day (or week) down on paper and organized by category.

    Grouping tasks that share similar skill sets or resources, like answering emails, making phone calls, and editing documents, is one example. You could also classify jobs according to their urgency or due date.

    Timing is the second step.

    The next step, after identifying and categorizing your tasks, is to schedule time to work on each group separately. You can batch your tasks daily or weekly, whichever works best for your schedule and workload.

    If you spend the first hour of your workday fielding phone calls and emails, you could devote the next two hours to revising documents. Or you could set aside half an hour once a week to deal with paperwork like invoicing, bookkeeping, and filing.

    Reduce Outside Distractions Step 3

    Limiting interruptions and diversions is a major plus of task batching. To maximize your batching time, you should avoid or at least reduce interruptions.

    To accomplish this, you may wish to eliminate distractions such as email and phone alerts, close any open browser tabs, or relocate to a quieter location. You can get more done in less time if you eliminate or at least significantly reduce interruptions.

    Step Four: Monitor Your Development

    It is essential to monitor your efficiency and output as you work through each set of tasks. Log the time you spend on each set of tasks and make a note of any problems or setbacks you face.

    Make changes to your batching schedule based on this data to boost productivity over time. It’s possible, for instance, that different activities have different optimal times of day, or that you simply need more or less time to complete them.


    If you want to get more done in less time, task batching is a powerful productivity strategy you should try. In order to get more done in less time and with less effort, it can be helpful to group related tasks together and work on them all at once. If you want to improve the way you work, try task batching.

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